Document Management (ECM)
Create, Store, and Secure Documents More Efficiently.
At TGI, each potential new customer is the opportunity to make a difference with our effective document management system.
In most organizations, information is fragmented across customer databases, file cabinets, and emails. Electronic document management systems that use propriety file types or a limited file format can take hours or days to retrieve misplaced data. We work as a business partner whose job is to improve document workflow processes, manage device output, and ensure you can access documents in one place.
We call this a document management system that provides services to help create, capture, store, access, and secure business files more effectively. Result: the efficient processes you need to compete in today’s economy.
A business’s knowledge exists in various places like paper archives, network file folders, and emails that may be inaccessible to people who need the information to make decisions. A proper strategy for storing documents enables an organization to store documents in one place and track electronic documents that will
- Enhance customer service
- Increase profits
- Improve efficiency
- Streamline business decision-making
The explosion of information makes it more critical than ever to adopt a strategy for document management. Many businesses are aware of the need but continue to use antiquated methods. Our system will
- Improve efficiency
- Lower costs
- Incur higher profits
- Make customers happier
At TGI, we have helped many businesses, ours included, streamline enterprise content management systems that enable quick and accurate decision-making.
Communication is at the core of a business’s success. Distributing documents in, out, and around an organization is crucial to running a business. At TGI, we can help your organization distribute your documents and information most efficiently and effectively as possible. Whether implementing a fax server solution or scanning an invoice to a customer, TGI is here to serve you so you can get back to work.
Business Process Optimization
The accounts payable department is a process shared by many companies. Every organization in the world pays bills in much the same way. What separates one business from another is how efficient the process is. An efficient process means:
- Fewer late charges
- More accurate billing
- Higher pay-early discounts
- Better relationships with vendors
- Increased organization
- Possible future discounts
Larger businesses typically integrate process management applications with other systems to improve efficiency. You do not need expensive software to make your organization more efficient; you need the help of TGI.
To be eco-friendly means more than installing automatic light switches and eliminating paper cups. By streamlining the capture of your documents, using cloud storage effectively for easy retrieval, and making the distribution of those documents more efficient, TGI can not only impact your bottom line but also help you limit your environmental impact. Some of the benefits with the most impact include:
- Reduction in paper use
- Reduction in power consumption
- Reduction in carbon footprint
- An increased overall efficiency
Records management helps an organization systematically and efficiently control records’ reception, creation, utilization, maintenance, and disposition, including capturing and maintaining information and evidence about business transactions and activities.
The TGI records management system provides access to these records. A tracking system audits the process. Deadlines are monitored and imposed upon users conducting business. A range of disposition processes associated with record implementation retention, destruction, and transfer is documented.
Destruction is a process that eliminates or deletes records beyond any possible reconstruction. We have an excellent version control mechanism. The version control mechanism file management plan catagorizes each document.
- The type of record
- Where it is retained
- Policies that apply to it
- How long to be retained
- How to dispose of it
- Who is responsible for managing it
TGI provides a workflow engine that defines and reuses business logic, simplifies business processes, and helps employees effectively coordinate with the organization and each other.
TGI enables companies to respond quickly to changing or new business requirements. With TGI document management systems, documents are electronically stored and organized in a manner that makes sense for a company’s workflow and access needs. The documents are easily retrieved. You can:
- Create an intricate workflow for review, approval, and validation that supports parallel and serial workflow
- Assign tasks to users or groups
- Monitor the status process of workflow tasks
- Configure mail message notifications
Task automation actions and rules:
- Automatic workflow execution
- Classification of documents
- Electronic signature
- Metadata capture
The advantages of automation:
- Document automation
- A high degree of accuracy
- Improved quality
- Increased productivity
- Reduced labor expenses and costs
- Reduced operational time
Successful deployment of platforms in a variety of segments that include:
- Banking and Finance
- Oil and gas
- Public sector organizations
Key Features of Document Management Software
Document management software integrates advanced search, collaboration, and essential document management in one solution that makes it easy and straightforward to manage files. It builds a valuable repository of a corporation’s information assets that facilitate knowledge creation and improve business decision-making. Optical character recognition software is often stand-alone software or integrated into the hardware that converts digital images into machine-readable text.
A practical document management system helps owners of businesses upload, manage, and archive data from documents while maintaining security. Many document management systems have software tools that manage a specific document process, like article or contract management.
The Association of Information and Image Management reports three-fourths of businesses use document management solutions. This information reflects the scale of information organizations must oversee and the diverse number of document solutions available.
You must consider the scale of business information and the range of solutions we offer. Document management software uses document scanning and captures to unlock data from static business documents.
It extracts valuable analytics and insights with machine learning and Artificial Intelligence (AI). Deployment options include on-premises, cloud, and hybrid. Look to TGI for a fully managed, cloud-based document management system.
The document control software boosts enterprise and workgroup productivity through:
- Better informed decision making
- Improved product time-to-market, meaning faster sales cycles
- Better customer relations
- Document sharing practices
- Control content
- Collaborate with colleagues on projects and documents
- Capitalize on existing documents by the location of information sources, experts, and documents
- Manage digital content and documents
The following are functions of document management software. It provides:
- A searchable, central repository for records
- Digital upload and file format that eliminates the need for extra cost space for paper storage
- Improved efficiency and organization
- Minimized risk of damaged or lost records with digital document storage
Whether you have hundreds, thousands, or millions of files in a management system, you can find any document quickly.
- Our system has features, such as filters and search suggestions, that allow retrieving content fast.
- Smart folders group files organize documents based on content rather than where it is stored, making content discovery easier.
- Enterprise content management provides access from the web, desktops, mobile apps, and productivity applications with work-from-anywhere support using familiar interfaces and devices. No learning curve is required.
- TGI offers easy enterprise content management that searches across 60 or more business document management applications.
The Best Document Management Software
Our document systems are organized and designed to be easily and quickly read by an authorized user.
A few things to consider:
- Storage location security risks
- Capabilities and user experience
- Productivity and flexibility
TGI endorses the following document management software tools:
- Square9 Softworks
- Validated ID
- JP Global
- MPS Monitor
- Everyone Print
- Microsoft Office 365 - SharePoint
Why this software?
We select our software partners for a number of reasons but ease of use is top priority. Optical characteristics recognition can automatize the metatag and scan files. Two-key print/download protection safeguards confidential information. Each has a comprehensive electronic documents management tool with easily understood, intuitive interfaces. Our solutions are suitable for a variety of industries, such as
- Business Consulting
- Banking services
- Construction engineering
Maximize Content Value
Documents stored in multiple places can cause chaos. They may be in network drives and email, on USB sticks and laptops, on paper, mobile apps, PDF files, and across various file-sharing sites and repositories.
Those content siloes increase security risks and drain business productivity. TGI document management systems use General Data Protection Regulation (GDPR) compliant and seamless information governance to get content under control. Our document management tools systems break down siloes and enable productivity fr0m anywhere.