Workflow Enhancements
The fact that you’re visiting our website means you probably have a smartphone in your pocket and/or a tablet PC in your bag. Countless individuals and an increasing number of businesses have embraced this technology because the platform enables you to download thousands of apps to make your life easier and more fun. Imagine for a moment that you could do the same thing with your multifunctional copier. At TGI, our family of multifunction devices serve as the platform for numerous business apps that can improve workflow, enhancement security, lower environmental impact and make interacting with your MFP easier and maybe even fun.
Mobile Printing
TGI can simply and easily print-enable any mobile device currently being utilized in your organization, using a combination of mobile-printing technology. From manufacturer-specific apps and print, to email technology and web-based mobile print, TGI has the technology you need to be more efficient and effective, on the go.
Scanning Smarter
At TGI, we understand how to streamline the process of gathering and identifying documents so you can get back to using the information instead of trying to organize it. So whether you’re looking to simply scan a document from your copier to your desktop or you’re looking to automate the distribution of invoices to the proper department for approval before payment, TGI can help.
Accessing Information Anywhere
If you’ve thought about coming up with a document-storage strategy but haven’t gotten around to it yet, you’re not alone. At TGI, we’ve helped many organizations, including our own, streamline internal business processes enabling decisions to be made more quickly and accurately. The results? Higher profits, lower costs, improved efficiency and best of all, happier customers.
Information Security
Your security means everything. We understand that data theft is common and a serious problem. That’s why TGI delivers solid security solutions. In addition to protection against security breaches and possible litigation, we help keep businesses compliant with ever-increasing government regulations such as HIPAA, FERPA, Sarbanes-Oxley and eDiscovery. Our solutions provide tools to increase transparency within an organization while securing access to critical data.
Tracking, Controlling Output & Billing Back
Through TGI’s control safeguards, companies can prevent unauthorized use of color copies/prints, use PIN identification codes to print sensitive documents confidentially, and release print jobs on any device anywhere across the organization using “Follow Me” technology. By providing organizations with the ability to have control and understanding of their copying and printing volumes, TGI enables professional organizations to easily and accurately track and bill back clients for their usage.
Improving Paper Processes
Everyone’s involved in some type of business process throughout their workday. Creating a more efficient process can help lead to better vendor relations, increased organization and potentially save money in the future. Larger organizations typically have the help of expensive business-process management applications that integrate with the rest of their systems to automatically improve efficiency, but you don’t need large, expensive software packages to make your business more efficient, you just need TGI.
Mailing Software
As an authorized FP dealer, TGI offers innovative mailing solutions for every need and budget. We deliver only the best-in-class software solutions to increase efficiency and expand the capabilities of your mailing processes, including postal accounting, reporting, rate shopping, and mail machine interfacing & control.
Understanding Workflow Business Process
At one time, businesses benefited from economies of scale, which meant increased output and reduced production costs. Companies manufacture large quantities of products for reasonably large, stable groups of consumers.
Economies of scale are less important in the marketplace of today. Part of the reason is an increase in consumer base fragmentation. Customers are more discriminating and often expect complex services to go with the products they purchase.
The definition of productivity is changing. It is no longer defined as creating more with less. Value is linked to output and innovation or the ability to anticipate and respond to changing and new market opportunities.
Organizations with flexible tools and business infrastructure to quickly develop new services and products enjoy a competitive advantage. They outperform their competitor’s time to market.
You cannot overestimate the dependence of business enterprises on fast delivery and innovation. The emphasis on the advantages innovation breeds leads companies to search for ways to reshape their company infrastructure and streamline business processes.
Streamlining Internal Business Processes
You must produce services and goods smarter and faster through efficiency and teamwork. Only organizations with innovative services, products, staff, and short development cycles prosper.
Workflow enhancements are strategies for business process automation. It is a powerful tool that translates a collaborative vision into business applications with measurable and clear paybacks.
The goal of workflow enhancements management is streamlining various office system components by eliminating unnecessary tasks and automating the remaining jobs. Workflow enhancement management effectively applies information technology to tools of an organization’s internal processes to accelerate the creative and collaborative processes driving innovation.
Workflow enhancement software aims to create a single environment for managing complex multiple-office automation environments. As software moved from individualized solutions dedicated to functionality to solutions of integrated groupware, workflow enhancements evolved into a metaphor for the efficient coordination of multiple workgroups that use various technologies.
Workflow products generally support two primary functions:
- Tools that map business processes are sets of rules, roles, and routes for moving tasks and documents.
- Business process implementation by linking an organization's computer network, email systems, and shared databases.
Basic Workflow Approval Process
The tasks begin when an event within an application triggers it. The system invokes a message task based on the trigger that sends a message to a designated approver or user to review the change and reject or approve it.
If the change is approved, the new information is updated by a business function. The originator receives a message that acknowledges the changes that were made. If the change is rejected, the originator receives a message that the request was rejected. The database is unchanged when a request is rejected.