Posted May 2014

Scanning Smarter

All business processes start with a document. Whether it’s an invoice, a purchase order, a new-hire application, a packing slip or a sales contract, in order to perform our day-to-day tasks, we need these documents. We receive documents in various formats and in various ways, such as email attachments, paper documents, or even downloads from the Web, a smartphone or a tablet PC. The difficulty of gathering all the information together in one place can often be more challenging than the actual work you need to do.

At TGI, we understand how to streamline the process of gathering and identifying documents so you can get back to using the information, instead of trying to organize it. Whether you’re looking to simply scan a document from your copier to your desktop or looking to automate the distribution of invoices to the proper department for approval before payment, TGI can help.

Which level of scanning is your company at?

LEVEL 1
Manual scanning to an application, email, or a shared network drive
Requires several steps to file a document
Slow and inefficient
Prone to mistakes

LEVEL 2
Document conversion from paper to more-useful digital format
Turning paper into Word/Excel files
The power of searchable PDF
Limitations

LEVEL 3
Document cleanup and routing  
Automatic cleanup like auto-rotate, blank page removal, despeckle/deskew
Onscreen prompts
Key information lookup
Automatic information capture
Reading fields on a form
Barcodes for separation or information

LEVEL 4
Intelligent document processing
Combines all of the above
Automatically decides which form it’s looking at
User rules for each type of form to find information and process the documents
Handwriting recognition

If you would like to scan at level 4, TGI can help. To receive your free document workflow analysis, fill out our online form or contact a sales representative at 1-866-468-4462.